Lark (ByteDance) All-in-One Workspace with AI for Team Productivity

Create Lark organization account. Import user directory (Azure AD, Google Workspace, CSV). Set up departments, teams, and permissions. Migrate existing chat history from Slack (if applicable). Configure SSO for enterprise security. Export Slack channel history using Slack's built-in export tool before migration — Lark's import utility handles JSON exports but not real-time sync. Plan migration over a weekend to minimise disruption and run both platforms in parallel for one week.

Set up: (1) Team channels (replacing Slack channels) (2) Direct messaging (3) Video meeting rooms with AI captions and transcription (4) Shared calendars for resource booking. Train team on @mentions, threads, reactions. Enable Lark Messenger mobile app. Set default meeting duration to 25 or 50 minutes instead of 30/60 to build in buffer time — Lark's calendar enforces this automatically. Enable AI-generated meeting captions for multilingual teams where participants switch between English, Mandarin, and Bahasa.

Migrate existing documents from Google Drive/SharePoint to Lark Docs. Set up folder structure and permissions. Enable AI writing assistant for document drafting, translation, and summarization. Create team wiki for company knowledge. Configure templates for common docs (meeting notes, project briefs). Use Lark's batch import tool for Google Drive migrations rather than manual uploads. Structure the wiki with a maximum of three folder levels — deeper nesting makes search less effective and discourages contribution.

Set up Lark Base (database/project management) for: (1) Task tracking (2) Project roadmaps (3) OKR tracking. Configure Approval app for: (1) Leave requests (2) Expense approvals (3) Purchase orders. Automate notifications to relevant channels. Configure Lark Base with custom fields that match your existing project taxonomy before importing data. Set up approval chains with automatic escalation if a request sits unactioned for more than 48 hours to prevent bottlenecks.

Connect Lark to: (1) CRM (Salesforce, HubSpot via webhooks) (2) Helpdesk (Zendesk) (3) Calendar (Google Calendar sync). Use Lark Messenger Bot to automate: (1) Daily standup reminders (2) Task due date notifications (3) Meeting summaries. Train power users on advanced features. Use Lark's webhook connectors for CRM integration rather than building custom middleware — they support Salesforce and HubSpot out of the box. Start with three automated workflows (standup, task reminders, meeting summaries) and add more only after the team has adopted the basics.