What is a ChatGPT Workshop for Companies?
A ChatGPT workshop is a structured training programme that teaches corporate teams how to use ChatGPT (and similar AI tools) productively and safely for business tasks. Unlike self-learning or watching tutorials, a facilitated workshop provides hands-on practice, real-time feedback, and company-specific guidance.
Workshop Formats
Format 1: The Executive Briefing (2-3 hours)
Best for: Leadership teams, board members Focus: Strategic overview — what AI means for your business, governance responsibilities, and investment decisions Outcome: Leaders can make informed decisions about AI adoption
Format 2: The Full-Day Workshop (7-8 hours)
Best for: Teams of 15-30 employees from any department Focus: Practical skills — tool usage, prompt engineering, department-specific use cases, and safe use Outcome: Participants can use ChatGPT independently for daily work tasks
Format 3: The Two-Day Intensive (14-16 hours)
Best for: AI champions, innovation teams, IT leaders Focus: Advanced skills — complex prompting, workflow design, policy creation, and adoption planning Outcome: Participants can lead AI adoption in their departments
Format 4: The Department Deep-Dive (4-6 hours)
Best for: A single department (HR, Sales, Finance, etc.) Focus: Department-specific use cases, prompts, and workflows Outcome: The department has a ready-to-implement AI workflow for their highest-impact tasks
What a Full-Day Workshop Looks Like
The most popular format is the 1-day workshop. Here is what a typical day covers:
Morning: Build the Foundation
09:00-09:30 — Opening: Why ChatGPT Matters for Your Company Context setting: how AI is changing your industry, what competitors are doing, and the opportunity cost of inaction.
09:30-10:30 — AI Literacy Understanding what ChatGPT can do (and cannot), the difference between AI models, and practical capabilities vs. limitations.
10:45-12:15 — Hands-On: Your First 50 Prompts Guided practice session. Participants use ChatGPT for their actual work tasks: drafting emails, summarising documents, researching topics, and creating content. Trainer provides real-time feedback and tips.
Afternoon: Go Deeper
13:15-14:45 — Prompt Engineering Masterclass Beyond basic prompts: role-based prompting, chain-of-thought, few-shot examples, structured outputs, and iterative refinement. Participants build a prompt library they can take back to their desk.
15:00-16:00 — Department Use-Case Workshop Breakout sessions by department. Each group identifies their top 3 AI use cases and creates prompt templates for each. Cross-team sharing at the end.
16:00-16:45 — AI Governance and Safe Use Your company's AI policy, data classification, quality assurance requirements, and what to do when things go wrong.
16:45-17:00 — Action Plan and Close Each participant writes down 3 specific tasks they will use ChatGPT for in the next week. Group photo and certificates.
Expected Outcomes
Immediate (Week 1)
- Participants start using ChatGPT for daily work tasks
- 30-50% of routine writing tasks are AI-assisted
- Team has a shared vocabulary for discussing AI
Short-Term (Month 1)
- 60-80% of participants regularly using AI tools
- Time savings of 2-5 hours per week per person
- AI champions emerge within the team
Medium-Term (Quarter 1)
- Department-level AI workflows established
- Measurable productivity improvements
- Reduction in time spent on routine documentation
Maximising Workshop ROI
Before the Workshop
- Send a pre-survey asking what tasks participants spend the most time on
- Ensure tool access — all participants should have accounts set up before the day
- Set expectations — communicate what the day will cover and what to bring
- Manager support — ensure managers encourage attendance and application
During the Workshop
- Bring real work — participants should have actual tasks to practice on
- Take notes on prompts that work well for your specific needs
- Ask questions — the facilitator's expertise is the most valuable resource
- Network with colleagues to discover how other departments plan to use AI
After the Workshop
- Use it immediately — apply at least one AI technique the next day
- Share prompts — create a team prompt library in Slack/Teams/SharePoint
- Track time savings — even informal tracking builds the case for further investment
- Attend the follow-up — most providers offer a check-in session 2-4 weeks later
- Identify next steps — which team members should attend advanced training?
Cost and Funding
| Country | Format | Cost (15-30 pax) | Funding Available | Net Cost |
|---|---|---|---|---|
| Malaysia | 1-day | RM15,000-RM35,000 | HRDF 100% | ~RM0 |
| Malaysia | 2-day | RM25,000-RM55,000 | HRDF 100% | ~RM0 |
| Singapore | 1-day | S$5,000-S$15,000 | SSG 70-90% + SFEC + AP | ~S$0 |
| Singapore | 2-day | S$8,000-S$25,000 | SSG 70-90% + SFEC + AP | ~S$0 |
With government funding covering the full cost in most cases, the only investment is your team's time — and the productivity gains typically pay that back within the first week.
Related Reading
- 1-Day AI Workshop — Compare with a broader AI workshop format
- In-House AI Training — Private cohort programmes at your office
- Copilot Workshop for Companies — Microsoft Copilot-specific workshops for M365 teams
Frequently Asked Questions
In Malaysia, a 1-day workshop for 15-30 participants costs RM15,000-RM35,000, fully HRDF claimable. In Singapore, it costs S$5,000-S$15,000 with 70-90% SSG subsidies. Most companies pay zero net cost after government funding.
The ideal group size is 15-30 for interactive learning and individual attention. Smaller groups (10-15) allow for more personalised instruction. Larger groups (30-50) are possible but work better for awareness-level sessions rather than hands-on workshops.
Participants should bring: a laptop with approved AI tool access, real work examples to practice with (emails to draft, documents to summarise, reports to write), and an open mind. Pre-workshop setup of ChatGPT accounts is recommended.