AI Course for HR Professionals — Skills, Tools, and Use Cases

Why HR Teams Need a Dedicated AI Course

HR professionals handle some of the most writing-intensive, people-sensitive work in any organisation. From drafting job descriptions and policies to managing performance reviews and employee communications, HR teams spend 60-70% of their time on tasks that AI can accelerate.

But HR also handles the most sensitive data in the company — employee records, salary information, performance evaluations, disciplinary matters. A generic "how to use ChatGPT" course is not enough. HR teams need training that covers both the productivity opportunities and the governance guardrails specific to their function.

What an AI Course for HR Covers

Module 1: AI Foundations for HR (1 Hour)

• How AI language models work — what they can and cannot do
• Why HR is uniquely positioned to benefit from AI
• The HR data boundary: what you can and cannot input into AI tools
• Overview of AI tools relevant to HR: ChatGPT, Copilot, Claude

Module 2: Recruitment and Talent Acquisition (2 Hours)

The highest-impact area for HR AI adoption. Time savings of 40-60% are typical.

Key skills taught:

Task	Without AI	With AI	Time Saved
Job description drafting	45-60 min	10-15 min	75%
Interview question creation	30 min	5-10 min	80%
Candidate screening criteria	20 min	5 min	75%
Offer letter drafting	30 min	10 min	67%
Rejection email templates	15 min each	3 min each	80%

Sample prompts taught:

• Creating competency-based job descriptions aligned to industry standards
• Generating structured interview questions for specific roles and levels
• Drafting candidate assessment rubrics with scoring criteria
• Writing personalised rejection emails that maintain employer brand

Module 3: Learning and Development (1.5 Hours)

HR L&D teams use AI to design, deliver, and measure training programmes.

Key skills taught:

• Training needs analysis report generation
• Learning programme design and curriculum outlines
• Training evaluation surveys (Kirkpatrick model)
• Skills gap analysis frameworks
• Individual development plan templates
• Post-training impact measurement reports

Module 4: Employee Communications and Engagement (1.5 Hours)

Key skills taught:

• All-company announcement drafting (policy changes, org changes, celebrations)
• Employee survey design and analysis
• Onboarding welcome packs and guide creation
• Internal newsletter content
• Change management communications
• Employee engagement programme ideas

Module 5: HR Operations and Policy (1 Hour)

Key skills taught:

• HR policy drafting and updating (leave policy, expense policy, remote work policy)
• Standard operating procedure creation for HR processes
• Employee handbook sections
• Compliance documentation for local regulations (PDPA, Employment Act)
• Exit interview question frameworks

Module 6: Performance Management (1 Hour)

Key skills taught:

• Performance review summary drafting (using SBI model: Situation, Behaviour, Impact)
• Goal and OKR setting frameworks
• Performance improvement plan templates
• 360-degree feedback synthesis
• Calibration meeting preparation documents

Module 7: HR-Specific Governance (1 Hour)

Critical for HR — this module covers the unique governance requirements:

• Employee data protection: what HR data must never be inputted into AI tools
• PDPA compliance for HR functions (Malaysia and Singapore)
• AI in hiring: bias risks and mitigation strategies
• Disclosure guidelines: when to tell employees you used AI
• AI policy for the HR department (separate from company-wide policy)

Course Formats for HR Teams

Format	Duration	Best For
Full HR AI Workshop	1 day (8 hours)	Complete HR team upskilling
HR Leaders Briefing	Half day (4 hours)	CHROs, HR Directors, HR Managers
Recruitment Focus	Half day (4 hours)	Talent acquisition teams only
L&D Focus	Half day (4 hours)	Learning and development teams
HR AI Champions	2 days	HR team members who will train others

Tools Covered

Tool	HR Use Case	Why It Matters
ChatGPT	Drafting, ideation, policy writing	Most versatile for HR content creation
Microsoft Copilot	Email, Teams summaries, document drafting	Integrates with existing M365 workflow
Claude	Long document analysis, policy review	Strong at nuanced, sensitive content

What HR Professionals Take Away

1. Personal prompt library — 30+ tested prompts for recruitment, L&D, operations, and communications
2. HR AI governance framework — Data handling rules specific to employee information
3. 30-day adoption plan — Specific tasks to practice each week
4. Templates — Job descriptions, interview questions, policy drafts, and communications ready to customise

Expected Results

Metric	Before Training	After Training	Improvement
Job description drafting	45-60 min	10-15 min	75% faster
Policy document creation	4-6 hours	1-2 hours	70% faster
Performance review summaries	30-45 min each	10-15 min each	65% faster
Training needs analysis	2-3 days	4-6 hours	75% faster
Employee communications	30-60 min	10-15 min	70% faster

Frequently Asked Questions

Can AI help with hiring without introducing bias? Yes, with proper governance. AI should assist with drafting job descriptions, interview questions, and assessment criteria — but human judgment must remain in all selection decisions. The course teaches bias risks and mitigation strategies.

Is it safe to use AI for employee-related documents? Yes, with strict data boundaries. Never input actual employee names, salaries, performance ratings, or personal information. Use AI for templates, frameworks, and draft structures that you then populate with real data manually.

Will AI replace HR professionals? No. AI accelerates the administrative and writing-intensive parts of HR, freeing professionals to focus on strategy, employee experience, and relationship-building — the parts that require human judgment and empathy.