50 HR Prompts for Immediate Use
This library provides ready-to-use prompts for every major HR function. Each prompt is designed to produce professional, actionable outputs when customised with your company details.
Recruitment (15 Prompts)
1. Job Description
Write a job description for [Role] at [Company Type] in [Location]. Reports to: [Manager Role]. Team size: [X]. Include: role summary (3 sentences), 5-7 key responsibilities, 4-6 requirements, 2-3 nice-to-haves, and what we offer. Use inclusive language. Maximum 600 words.
2. Sourcing Boolean String
Create 5 LinkedIn Boolean search strings to find candidates for a [Role] in [Location]. Skills required: [list]. Experience: [years]. Include variations for different job title formats.
3. Screening Questions
Generate 8 phone screening questions for a [Role]. For each question, note: what you're assessing and what a strong answer sounds like. Include 2 situational questions and 2 competency-based questions.
4. Interview Questions (Behavioural)
Generate 10 behavioural interview questions for a [Role]. Competencies to assess: [list 4-5]. Format: Question | Competency | Look For | Red Flag. Use the STAR method expectations.
5. Interview Scorecard
Create an interview scorecard for [Role] with 6 evaluation criteria. Each criterion: name, weight (total 100%), 1-5 scale with descriptions, and space for notes. Include overall recommendation options: Strong Hire / Hire / No Hire / Strong No Hire.
6. Rejection Email (Post-Interview)
Draft a professional rejection email for a candidate who interviewed for [Role]. Be warm but clear. Thank them for their time, note the strength of the candidate pool, and encourage them to apply for future roles. Do not give specific feedback. Maximum 150 words.
7. Offer Letter Draft
Draft a letter of offer for [Role] at [Company] in [Country]. Include: position title, start date, reporting line, salary (base + bonus), benefits summary, probation terms, and acceptance deadline. Follow [Country] employment law conventions.
8-15. Additional Recruitment Prompts
- Salary negotiation talking points
- Reference check questions
- Candidate experience survey design
- Employer branding content
- Recruitment agency brief
- Diversity-focused sourcing strategy
- Internal mobility announcement
- Assessment centre design
Onboarding (5 Prompts)
16. First-Day Schedule
Create a first-day schedule for a new [Role] joining our [Company Type]. Include: welcome (who greets them), HR administration, IT setup, team introductions, lunch buddy, orientation sessions, and end-of-day check-in. Format as a timetable.
17. 30-60-90 Plan
Create a 30-60-90 day plan for a new [Role]. Days 1-30: learn and observe. Days 31-60: begin contributing. Days 61-90: independent execution. For each phase: 5 specific goals, key activities, people to connect with, and success indicators.
18. Welcome Email
Draft a team welcome email announcing a new joiner: [Name], [Role], starting [Date]. Include: their background (brief), what they'll be working on, and a fun fact. Tone: warm and inclusive.
19. Buddy Programme Brief
Create a brief for an onboarding buddy. Explain: their role (not the manager), expectations (weekly check-ins for first 3 months), topics to cover (culture, practical tips, networking), and what not to do.
20. Onboarding Feedback Survey
Design a 10-question onboarding satisfaction survey for new hires who completed their first month. Include: Likert scale questions (5), open-ended questions (3), and NPS-style question (1). Topics: clarity of role, manager support, team integration, training quality.
Learning & Development (10 Prompts)
21. Training Needs Analysis
Analyse these performance review summaries for [Department] and identify the top 5 skill gaps. For each gap: describe the current state, desired state, recommended training intervention, and estimated time investment. Data: [paste anonymised summaries]
22. Course Design Brief
Design a training module on [Topic] for [Audience]. Include: learning objectives (3-5), content outline, delivery method, duration, activities/exercises, assessment method, and success metrics. Format: structured brief.
23. Training ROI Framework
Create an ROI measurement framework for our [Training Programme]. Include: metrics to track (knowledge, behaviour, business impact), measurement methods, data sources, timeline, and a simple ROI calculation template.
24-30. Additional L&D Prompts
- E-learning module script
- Workshop facilitation guide
- Mentor matching criteria
- Skills matrix template
- Individual development plan template
- Training calendar planning
- Post-training evaluation survey
Employee Engagement (10 Prompts)
31. Engagement Survey Design
Design a 15-question employee engagement survey covering: leadership trust (3), career development (3), work-life balance (3), team collaboration (3), and company culture (3). Mix of Likert scale and open-ended. Keep it under 10 minutes to complete.
32. Survey Results Summary
Summarise these engagement survey results for leadership. Identify: top 3 strengths, top 3 areas for improvement, significant changes from last survey, and 5 recommended actions with expected impact. Data: [paste anonymised results]
33-40. Additional Engagement Prompts
- Recognition programme design
- Employee wellness programme ideas
- Stay interview questions
- Exit interview analysis framework
- Internal communication plan
- Town hall presentation script
- Team building activity ideas
- Return-to-office communication
HR Operations (10 Prompts)
41. Policy Draft
Draft a [Policy Name] for a [Company Type] in [Country]. Must comply with [relevant law]. Include: purpose, scope, definitions, policy statement, procedures, responsibilities, and effective date. Use plain language. Maximum 3 pages.
42. HR Metrics Dashboard
Design a monthly HR metrics dashboard with 12 KPIs: headcount (2), recruitment (3), retention (2), L&D (2), diversity (2), compliance (1). For each: name, formula, target, data source.
43-50. Additional Operations Prompts
- Employment contract review checklist
- Annual leave policy update
- Probation review template
- HR audit preparation checklist
- Payroll change communication
- HR budget proposal template
- Benefits benchmarking framework
- HRIS selection criteria
How to Use This Library
- Find the prompt that matches your task
- Replace [brackets] with your specific details
- Add context: industry, company size, country regulations
- Review and iterate on the output
- Save customised versions for future use
Related Reading
- ChatGPT for HR — Practical ChatGPT training for HR professionals
- Prompt Engineering for HR — Advanced prompting techniques for HR tasks
- AI Training for HR Teams — Full AI training programme for HR departments
Frequently Asked Questions
The highest-impact HR prompts are: job description writing (saves 1-2 hours each), interview question generation, onboarding plan creation, engagement survey analysis, and policy drafting. These are high-frequency tasks where AI dramatically reduces time while maintaining quality.
Always specify the country in your prompt (e.g., "for a company in Malaysia" or "following Singapore employment law"). Include relevant legislation references (Employment Act 1955 for Malaysia, Employment Act for Singapore, PDPA for both). This ensures outputs reflect local regulations and practices.
Yes. A shared HR prompt library ensures consistency across the team, saves time for everyone, and improves over time as team members contribute better versions. Store in a shared platform (SharePoint, Notion, Google Docs) with categories and update regularly.