Every wedding involves orchestrating florists, caterers, photographers, venues, musicians, and a dozen other vendors—each with their own timelines, requirements, and communication styles. Meanwhile, your clients expect instant responses, complete transparency, and flawless execution on their most important day.
We help wedding planners implement AI solutions that consolidate vendor coordination, automate timeline management, and give clients visibility without creating more work for you. The goal: spend less time on logistics, more time on the relationships and creativity that build your reputation.
Planners handling complete wedding coordination from engagement to honeymoon departure
Planners coordinating weddings across locations with remote vendor management
Coordinators managing execution and vendor orchestration on the wedding day
Design-focused firms handling aesthetic direction and vendor curation
We help wedding planners and event companies leverage AI to deliver personalized experiences efficiently—while maintaining the high-touch service that couples expect for their most important day.
Prepare planners and coordinators for AI-assisted vendor management, timeline creation, and client communication.
Streamline inquiry-to-wedding-day workflows with automation that enhances rather than replaces personal service.
Build custom AI solutions for vendor coordination, budget tracking, and client relationship management.
Strategic guidance on wedding technology investment and scaling service offerings.
PERTAMA TOOLS
Beyond advice, we design and build custom AI tools for wedding planning organizations. These are illustrative examples—each engagement produces solutions tailored to your specific needs.
Automated supplier communication
Solves: Coordinating 15+ vendors per wedding means endless email chains. AI manages confirmations, timelines, and deliverables.
Real-time spending visibility
Solves: Budget tracking is manual and always behind. AI updates spending in real-time and flags overages early.
Intelligent day-of schedule creation
Solves: Building wedding day timelines takes hours. AI generates schedules from similar events with planner refinement.
Fast, personalized lead follow-up
Solves: Slow inquiry responses lose bookings. AI responds immediately with personalized information and availability.
Let's discuss your specific challenges and how AI can drive measurable results for your organization.
