What is Intelligent Document Processing?
Intelligent Document Processing is an AI-powered technology that automatically extracts, classifies, and processes information from unstructured documents such as invoices, contracts, forms, and receipts. It combines optical character recognition, natural language processing, and machine learning to convert documents into structured, actionable data.
What is Intelligent Document Processing?
Intelligent Document Processing (IDP) is an AI-driven approach to automatically reading, understanding, and extracting data from business documents. Unlike basic optical character recognition (OCR) that simply converts images to text, IDP uses advanced AI techniques to understand the context and meaning of the information within documents, making it capable of handling varied layouts, languages, and document types.
Every business deals with documents: invoices, purchase orders, contracts, insurance claims, shipping manifests, tax forms, and more. Traditionally, processing these documents required human employees to manually read, interpret, and key in data, a process that is slow, expensive, and error-prone. IDP automates this entire workflow.
How IDP Works
Intelligent Document Processing combines several AI technologies:
- Optical Character Recognition (OCR): Converts scanned images, PDFs, and photographs of documents into machine-readable text
- Natural Language Processing (NLP): Understands the meaning and context of the text, distinguishing between a vendor name, an invoice number, and a total amount
- Machine Learning (ML): Learns from corrections and new document types over time, continuously improving accuracy
- Computer Vision: Identifies document structure, including tables, signatures, checkboxes, and logos, regardless of layout variations
The typical IDP pipeline follows these stages:
- Ingestion: Documents arrive via email, upload, scan, or API
- Classification: The system identifies the document type (invoice, contract, receipt, etc.)
- Extraction: AI extracts relevant data fields from the document
- Validation: Extracted data is checked against business rules and flagged for human review if confidence is low
- Integration: Validated data flows into downstream systems like ERP, CRM, or accounting software
IDP Use Cases for Businesses
IDP delivers significant value in document-heavy processes:
- Accounts payable: Automatically extract vendor details, line items, amounts, and payment terms from invoices in any format
- Contract management: Pull key clauses, dates, obligations, and renewal terms from legal contracts
- Insurance claims: Process claim forms, supporting documents, and medical records to accelerate claims handling
- Trade and logistics: Extract data from bills of lading, customs declarations, and shipping documents critical for cross-border trade in ASEAN
- KYC and compliance: Process identity documents, proof of address, and financial statements for customer verification
IDP in Southeast Asia
Southeast Asia presents unique challenges and opportunities for IDP. The region's diverse languages, including Bahasa Indonesia, Malay, Thai, Vietnamese, Tagalog, and multiple Chinese dialects, mean that documents often contain mixed-language content. Modern IDP platforms are increasingly capable of handling these multilingual documents, a significant advancement over earlier OCR-only systems.
Cross-border trade within ASEAN generates enormous volumes of documentation. Customs forms, certificates of origin, and trade compliance documents flow between countries daily. IDP can dramatically reduce the manual effort required to process these documents, improving speed and accuracy.
For SMBs in the region, cloud-based IDP solutions from providers like ABBYY, Rossum, and Microsoft Azure AI Document Intelligence offer pay-per-document pricing that makes the technology accessible without large upfront investments.
Choosing an IDP Solution
When evaluating IDP solutions, consider:
- Document types: Does the platform handle the specific documents your business processes?
- Language support: Can it accurately process documents in the languages you encounter?
- Integration: Does it connect to your existing ERP, accounting, or CRM systems?
- Accuracy and confidence scoring: How transparent is the system about its confidence levels, and how does it handle low-confidence extractions?
- Learning capability: Can the system improve over time as it processes more of your documents?
- Deployment model: Cloud-based, on-premise, or hybrid, depending on your data sensitivity requirements
Document processing is one of the largest hidden costs in most organisations. Research consistently shows that knowledge workers spend 20 to 30 percent of their time searching for, reading, and manually processing documents. For businesses handling hundreds or thousands of documents monthly, this translates to significant labour costs and processing delays.
IDP directly addresses the bottom line by reducing document processing costs by 50 to 80 percent while improving accuracy and speed. An invoice that takes a human 5 to 10 minutes to process can be handled by IDP in seconds. For CEOs focused on operational efficiency, this represents an immediate and measurable return on investment.
Beyond cost savings, IDP unlocks strategic advantages. Faster document processing means faster payments, faster customer onboarding, faster compliance checks, and better supplier relationships. In ASEAN markets where cross-border trade volumes are growing rapidly, the ability to process trade documents quickly and accurately can be a genuine competitive differentiator.
- Assess your document volume and variety before selecting a solution. IDP delivers the strongest ROI when processing high volumes of varied document types.
- Evaluate multilingual capabilities carefully, especially if your business operates across ASEAN markets where documents may contain Thai, Vietnamese, Bahasa, or Chinese text.
- Plan for a human-in-the-loop process during the initial learning phase. IDP systems improve with corrections, so invest time in reviewing and correcting early outputs.
- Consider data security and compliance requirements. Some industries and jurisdictions require documents to be processed within specific geographic boundaries.
- Start with a single document type that has high volume and clear business value, such as invoices or purchase orders, before expanding to other document categories.
- Measure accuracy rates carefully during pilot phases. Target 90 percent or higher straight-through processing before scaling.
- Integrate IDP with downstream workflows. Extraction is only valuable if the data flows seamlessly into your ERP, CRM, or accounting system.
Frequently Asked Questions
How is IDP different from regular OCR?
Traditional OCR simply converts images of text into machine-readable characters. It cannot understand what the text means or where specific data fields are located. IDP adds intelligence on top of OCR by using natural language processing and machine learning to understand document context, classify documents by type, and extract specific data fields accurately, even when document layouts vary.
What accuracy rates can we expect from IDP?
Modern IDP platforms typically achieve 85 to 95 percent accuracy on well-structured documents like invoices from the start, improving to 95 percent or higher as the system learns from your specific documents. Semi-structured or highly variable documents may start lower but improve significantly with training. Most platforms provide confidence scores so you can route low-confidence extractions for human review.
More Questions
Yes, modern IDP platforms can process handwritten text, though accuracy rates are lower than for printed text. Handwriting recognition has improved significantly with deep learning. For business use cases like processing handwritten forms or notes, IDP can typically extract key fields with 70 to 85 percent accuracy, with the system improving as it learns from corrections.
Need help implementing Intelligent Document Processing?
Pertama Partners helps businesses across Southeast Asia adopt AI strategically. Let's discuss how intelligent document processing fits into your AI roadmap.